Tailored export formats: save hours and minimize errors
At Kontainer, we help companies generate tailored export files and data formats—whether it’s lookbooks, line sheets, price lists, or product feeds for marketplaces like Amazon and Boozt. We ensure your files and product data automatically match the specific requirements of each recipient and sales channel. The result is less manual work, fewer errors, and a significantly more efficient workflow.
We understand that one size rarely fits all. This is especially true when it comes to managing and distributing your files and product information. In a world where speed and precision are critical to success, the ability to tailor your export formats is not just a luxury—it’s a necessity. With Kontainer’s Digital Asset Management (DAM) and Product Information Management (PIM) solutions, you gain full control over how your data and media are presented, regardless of destination.
Since 2001, we have helped more than 350 brands globally streamline their digital processes. Our comprehensive platform is designed to make complexity simple and let you focus on your core business. This includes robust support for tailored export formats, which can be customized down to the smallest detail to match your unique needs and the specific requirements of your partners and channels.
Why tailored export formats are crucial for your business
Imagine a scenario where you need to share images, videos, product descriptions, or PR materials with a range of different partners: webshops, retailers, agencies, or perhaps international distributors. Each of these often has their own specific requirements for file formats, resolutions, metadata, and data structures. Without the ability to generate tailored export formats, this process would quickly become a time-consuming and error-prone manual task.
With Kontainer, this hassle is eliminated. Our platform acts as your “Single Source of Truth,” ensuring everyone always works with the most up-to-date and correct data. When you need to export information, you can generate files in just a few clicks that precisely match the recipient’s specifications. This not only saves countless hours, but also minimizes the risk of errors and ensures a professional, consistent brand expression across all channels.
The many use cases for tailored export formats
Our solution for tailored export formats is flexible and can be used in a wide range of situations. Here are a few examples of how our customers benefit from this functionality:
- Line sheets, workbooks, and lookbooks: Create professional, branded documents with selected products, images, and information—tailored for trade shows, sales meetings, or buyer presentations. You decide exactly which fields and data to include, as well as the layout and design.
- Boozt exports: Need to deliver product information to Boozt or similar e-commerce platforms? We can set up your export formats to fully match their API requirements, including specific file formats, metadata, and image sizes.
- Style guides: Ensure your brand is always presented correctly. Export a complete style guide with logos, color codes, typography, and usage guidelines to maintain consistency across all media and marketing materials.
- PR and marketing materials: Distribute press photos, videos, and background information in exactly the formats journalists, bloggers, and media prefer. Automate the process and save time every time you launch a new product or campaign.
- Integration with CMS and e-commerce: Sync your product images, descriptions, and data directly from Kontainer to your webshop (e.g., Shopify via our integration) or your CMS by defining export formats that perfectly match the system’s requirements.
We believe in automation and efficiency. With Kontainer’s advanced features, including our full RESTful API, you can further automate the transfer of data and files in your tailored export formats to other systems—creating a seamless, integrated workflow.
How tailored export formats work in Kontainer
Our system is designed to make creating and using tailored export formats intuitive and efficient. You have full flexibility to define how your data and files should be structured and formatted on export.
- Select your files and data: Gather the images, videos, and product information you want to export.
- Define an export profile: Create or choose an existing export profile. Here you select file formats (e.g., JPG, PNG, PDF, CSV, XML), image sizes, resolutions, and naming conventions. You can also include or exclude specific metadata fields.
- Customize the data fields: If you export product data, you can map and reorganize your PIM fields to match the destination you’re exporting to. Use conditional logic to ensure only relevant information is included.
- Automatic conversion and optimization: Kontainer handles automatic conversion and optimization of your files according to the selected export profile—including automatic cropping and image scaling.
- Generate and share: Export the finished packages and share them easily via download links, or integrate with your other systems for automatic transfer.
We support previewing more than 100 different file types in our DAM system, giving you a complete overview of your files before you export them. Our integrations with popular software such as Office 365, Adobe, and Shopify ensure smooth transfer and updating of your files in the formats you’ve defined.
Example: Creating a Line Sheet with tailored export formats
Let’s look at a concrete example. You need to create a line sheet for your sales team that includes 5–10 selected products with specific images, SKU numbers, prices, and a short description. With Kontainer, you can:
- Select the relevant products from your PIM system.
- Choose the images from your DAM system to include (e.g., packshots and detail shots).
- Apply a predefined export profile for “Line Sheet PDF,” which automatically formats images to a specific size and resolution and arranges product data in an easy-to-read layout.
- Add branding elements such as your logo and specific fonts.
- Export to a PDF file that’s ready to send or print.
This process—traditionally taking hours to do manually with a risk of errors—can be completed in minutes with Kontainer. Our experience shows that this kind of automation is essential to staying competitive in a dynamic market. Kontainer’s download templates are an example of how we make this easily accessible.
Top-tier security and support
When working with sensitive data and valuable files, security is critical. All our data is hosted in secure data centers within the EU, and we are fully GDPR-compliant. This gives you peace of mind, knowing your data is protected according to the highest standards.
We also offer individualized support and tailored onboarding programs so you can get started quickly and get the most out of our platform. Our team of experts is ready to help you set up your tailored export formats and ensure your workflow is as efficient as possible. You can reach us at +45 3311 2003 (DK) or mail@kontainer.com.
Consider starting with a 30-day free trial to experience how Kontainer can transform your handling of files and product information. Our solutions are recognized globally, and you can read customer reviews on G2 and Capterra.
Frequently asked questions about tailored export formats
Tailored export formats refer to the ability to define precise specifications for how your files and data should be structured and formatted when exported from a system. This includes choosing file type, size, resolution, metadata, and the overall data structure to suit the recipient’s needs.
Kontainer gives you intuitive control over export settings. You can create and save export profiles that specify every parameter—from image size and file format to inclusion of specific metadata. This makes it easy to reuse settings and ensure consistency.
Yes, absolutely. With Kontainer, you can define export formats that exactly match the requirements specific e-commerce platforms impose on images, product data, and metadata. This simplifies the process of uploading or syncing your product information.
Kontainer supports a wide range of file types for export, including popular formats such as JPG, PNG, and PDF for images and documents, as well as CSV and XML for product information. We also provide automatic conversion to the desired output format.
Yes, our platform includes features for automatic image conversion and scaling. You can define the exact dimensions and resolutions for your images in your tailored export formats, and Kontainer will handle the rest—ensuring images always fit the target channel.
Yes, you can easily create tailored line sheets, workbooks, and lookbooks directly from Kontainer. By selecting your products and files and applying a dedicated export profile, you can generate professional documents in formats like PDF that are ready for presentation.
Security is a top priority for Kontainer. All your data is hosted in secure data centers within the EU, ensuring we comply with the strictest data-protection standards. We are fully GDPR-compliant, and our system is built with robust permission management and access control.